Symphony Talent Privacy Policy Notice

Effective and Last Updated as of August 1, 2025

This Privacy Notice describes how Symphony Talent, LLC ("we," "our") collects, uses, and shares personal information via its website, job posting service, other software, online services, and elsewhere that we may collect personal information (collectively, our "Services"). Symphony Talent offers a platform that helps our business clients, including recruiters, search for and hire job seekers.

We collect information you choose to give us and other information that may be automatically collected from your use of our Services, including from your device. We use that information to operate our business, and for a variety of other purposes set forth below.  Below, we also describe choices we offer with respect to your data. Note that some information is required to provide you with our Services, and if you withhold or withdraw your consent for us to process that information, where applicable laws allow, we may not be able to provide you with the Services.

This Privacy Notice does not apply to third parties or their services. This Privacy Notice does not apply to information that cannot be identified to any individual, household, or their devices, such as de-identified or anonymized data. We are not responsible for our clients' or other third parties' privacy practices, you should contact these parties directly to understand their practices.

Information We Collect
How We Use Information We Collect
How We Share Information
What Choices Do I Have
Updates to Our Privacy Notice
Additional Notice for California Residents
Data Storage and Security
International Transfers
Contact Information

Information We Collect

To provide our Services, we collect data by which you may be personally identified. We may also collect information about the devices and equipment you use to access our Services, including usage data.

We collect this information from a variety of sources, including:

• Directly from you when you provide it to us.
• Automatically as you utilize our Services.
• From third parties, including analytics providers.
  

Information directly from you. If you are a job seeker using our Services, the information we collect on or through our Services may include information that you provide directly to us, including your first and last name, email address, phone number, internet protocol (IP), mailing address, education information, desired salary, job title, job history, previous employer, company name, headquarters state, and referral source. As required under equal opportunity employment laws, we may ask you to provide equal opportunity employment data, including, but not limited to, ethnicity, sex, military service and disability. Information we collect from you may be collected on behalf of our business clients. We collect this information with your consent, to comply with our legal obligations, and in some cases in performance of a contract with you.

Information we collect through automatic data collection technologies. We may collect data regarding your use of our Services through cookies, web beacons, and other automatically collected information. This data may include your IP address, date and time you access our Services and the pages and content you access during your visit, websites that you link to or from, emails from us that you open, and the links you click on within those emails. We may also collect information from your mobile device or your computer about how you interact with our Services, including IP address, operating system, and browser type. This information helps us address client support issues, provide you with a personalized experience, prevent fraudulent use of our Services, and manage the Services we provide you, including gathering aggregated data about engagement. Cookies are small identifiers sent from a web server that are stored on your device for the purpose of identifying your browser or storing information or settings in your browser. Cookies may also be used to personalize your visit by storing your preferences or displaying content based upon what you have viewed through our Services and other websites.  Web beacons or pixel tags connect web pages to web servers and their cookies. We and others may use these and similar technologies on our Services and other websites. Where applicable laws require, we collect this information with your consent; in some contexts, we may collect this information based on our legitimate interest in providing, maintaining, and securing our website and Services.

Other parties may collect personally identifiable information about your online activities over time and across third-party websites when you use our website or Services. We do not respond to "do not track" signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer's online activities over time and across third-party websites or online services. Where applicable laws require, we collect this information with your consent.

Information we collect from third party sources. We may collect additional information from third-party analytic services who help us better understand our contacts, including advertisers, ad networks and servers, content providers, and application providers. These third parties may provide us information both in connection with our Services and through tools they use to collect information about you when you use our Services. The information they collect may be associated with your personal information or they may collect information about your online activities over time. They and we may use this information to provide you with interest-based advertising or other targeted content, and for other purposes (such as to better understand our Services' audience). Where applicable laws require, we collect this information with your consent; in some contexts, we may collect this information based on our legitimate interest in providing, maintaining, and securing our website and Services.

How We Use Information We Collect

We may use data we collect for a variety of purposes, including the following (which includes activity on behalf of our business clients):

• To create profiles for job applicants based on information that they provide to us, including any information imported from other sites or applications.
• To enable recruiters to find and hire job applicants.
• To provide information about the job applicants and their potential interest in jobs to employers.
• To maintain, analyze, customize, measure, and improve our Services, which includes generating internal reports about the use of our Services.
• To send transactional communications, including requests for information, responses to requests for information, and other Service updates.
• To provide client support.
• To communicate with our clients, including about product updates and offerings that we think they may be interested in.
• To respond to your online inquiries and requests, and to provide you with information and access to resources or services that you have requested from us.
• For account management, finance, dispute resolution, and reporting purposes.
• To monitor and enforce our legal terms or similar terms.
• For internal business reasons, including internal audits or investigations, company research, insurance purposes, etc.
• To comply with law and satisfy our regulatory compliance obligations.
• To detect and prevent fraud and other prohibited, illicit or illegal activity, and to protect you, others, and ourselves.
• For other purposes permitted by law or to which you consent.
  

Please note that we may combine the information we gather about you in identifiable form, including information from third parties. We may use this information, for example, to improve and personalize our Services, content, and advertising. We do not engage in automated decision-making, including profiling.

How We Share Information

We may share your information with third parties as permitted or required by law or as directed or authorized by you. For example, we may share information about you:

• With recruiters and employers who may be interested in hiring you.
• With vendors and service providers, including our website host.
• With affiliated companies, such as a parent, affiliate, or subsidiary.
• With our professional advisors who provide legal, compliance, accounting, banking, or consulting services.
• To comply with our legal obligations or to protect the interests, property, or legal rights of you, ourselves, or third parties.
• With law enforcement, officials, or other third parties when we are compelled to do so by a subpoena, court order, or similar law enforcement request, or when we believe in good faith that the disclosure of personal information is necessary to prevent physical harm or financial loss, to report suspected illegal activity, or to investigate violations of this Privacy Notice or other applicable terms.
• With companies or other entities in connection with, or during the negotiation of, any merger, sale of company stock or assets, financing, acquisition, divestiture, or dissolution of all or a portion of our business.
• For other legal purposes, such as to enforce our legal terms, or to exercise or defend legal claims.
• With your direction or consent.
  

What Choices Do I Have?

Some jurisdictions give you a right to make the below choices regarding your personal information. These jurisdictions include, but may not be limited to: California, Colorado, Connecticut, Delaware, Iowa, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia. Note that additional jurisdictions may give you choices depending on recent legislation. In addition, if you are located in the European Economic Area, you may have some of the rights described below.

1. Access To Your Personal Information. You may request access to your personal information (or confirmation that we have information about you) by contacting us at the email address described below. If required by law, upon request, we will grant you access to the personal information that we have about you. Note that California residents may be entitled to ask us for a notice describing what categories of personal information (if any) we share with third parties or affiliates for direct marketing. Some jurisdictions allow you to request a list of third parties with whom we disclose personal information.
2. Changes To Your Personal Information. We rely on you to update and correct your personal information. Most of our websites allow you to modify or delete your account profile. If our website does not permit you to update or correct certain information, you can contact us at the email address described below in order to request that your information be modified. Note that we may keep historical information in our backup files as permitted by law. NOTE: if you are an employer or recruiter who maintains a client account with us, you can log in to that account to review and change certain information you have provided to us. If you are a job applicant who uses our Services, please contact the company to which you applied to change account information under their control.
3. Deletion Of Your Personal Information. Also known as erasure, you may request that we delete your personal information by contacting us at the email address described below. If required by law we will grant a request to delete information, but you should note that in many situations we must keep your personal information to comply with our legal obligations, resolve disputes, enforce our agreements, or for other business purposes.
4. Portability. You may request we provide your information in a common portable format. When we are required to do so by law, we will provide this information to you or another party as required.
5. Opt-out of Sharing for Targeted Advertising. You may opt-out of online tracking based targeted advertising (e.g., cookies) by clicking on the cookie button in the lower left hand corner of the screen, or clicking here. We currently do not recognize Global Privacy Control (GPC) signals and other user-enabled opt-out preference signals. You can submit your request to opt-out of sharing for other forms of targeted advertising by selecting "Request to Opt-Out (Targeted Advertising) here.
6. Restriction of and Objection to Processing and Withdrawing Consent. In some circumstances, you may object to our processing of your personal information, or request that we restrict our processing of your personal information. 
7. Complaint to a Supervisory Authority. Individuals located in the European Economic Area have the right to complain about our practices with respect to personal information to the Data Protection Authority located in their respective country. Some jurisdictions within the U.S. also allow residents to complain to the appropriate enforcement agency in that state.

Marketing communications. You may receive marketing information from Symphony Talent, including updates from our blog. You may opt out of receiving marketing emails, by following the unsubscribe link in each email, or by contacting us at privacy@symphonytalent.com. Please note that you may continue to receive non-marketing emails from us after you opt-out.

Cookies. You have a number of choices regarding certain cookies. Most web browsers automatically accept cookies, but you may modify your browser's setting to notify you of cookie placement or decline cookies. If you choose to decline cookies, certain features of our website may not function properly as a result. Please see our Symphony Talent cookie policy.

Rights to your data. To exercise your rights with respect to our clients (such as recruiters, employers, prospective employers) you should contact them directly.

How to Exercise These Rights

You can exercise any of the rights described above by submitting your request here or sending your request to privacy@symphonytalent.com.

Please note that we may take steps to verify your identity before granting you access to information or acting on your request to exercise your rights. To verify your identity, the request must come from the original email on file. We may limit our response to your exercise of the above rights as permitted by law.

If we have processed your data through our Service as submitted by or for a business client of ours, we may act only as a data processor on behalf of such business clients. In that case, should you wish to exercise any rights you may have under applicable laws, please contact these entities (who may be your employer, prospective employer, or recruiter) directly.

We will not discriminate against you for exercising any of your rights under applicable law.  This means that we may not deny you Services, or charge you different prices or rates for Services or provide you with a different level or quality of Services (or suggest that we will do so), in response to a request. If you disagree with how we handled a request, you may appeal our decision by contacting us at the email address above with the subject line "Appeal."

In some jurisdictions, you may designate an authorized agent to make a rights request on your behalf.  To designate an authorized agent, you must provide the agent with written permission to submit the request or that agent must have power of attorney.  We may still require you to confirm that you have authorized an agent to act on your behalf and to verify your identity directly (subject to certain exceptions) as permitted by law. We may refuse a request if the agent does not provide adequate proof of their authorization as permitted by law.

Updates to Our Privacy Notice

We may update this Privacy Notice from time to time in order to provide clarification or notice of changes to our practices. If we make changes, we will revise the Last Updated date at the top of this Privacy Notice. Changes to this Privacy Notice will be effective once they are posted unless otherwise indicated. Check back to this site frequently to see these changes.

Additional Notice for California Residents

This Addendum to the Privacy Notice applies to residents of California only.

California Sensitive Personal Information Disclosure

We may also collect or process sensitive personal information as necessary to operate our business, to comply with our legal and regulatory obligations, and to provide our Services to you. Note that we do not use sensitive information collected from you for any purposes that are not identified within the California Privacy Rights Act Section 1798.121. We do not "sell" or "share" sensitive personal information for purposes of cross-context behavioral advertising. We may collect the following types of sensitive personal information from you:

• Account log-in.
• Racial or ethnic origin, religious or philosophical beliefs, or union membership.
  

Disclosure of Your Personal Information

The table below describes the categories of personal information we collect, disclose for a business purpose, and "share" for purposes of cross-context behavioral advertising (as those terms are defined by California law). Please note, in addition to the recipients identified below, we may disclose any of the categories of personal information we collect with government entities, as may be needed to comply with law or prevent illegal activity. We do not "sell" your personal information for money. As discussed elsewhere in the Policy, we use cookies and similar tracking technologies for purposes of online-behavioral advertising. The table below indicates the categories of personal information we collect and transfer in a variety of contexts. 

California Shine the Light: If you would like more information concerning the categories of personal information (if any) we share with third parties or affiliates for those parties to use for direct marketing, please submit a written request to us using the information in the Contact Us section below.

Data Storage and Security

We will store your personal information until the initial purpose for which we collected such data has been satisfied, including the purpose described in our How We Use Information We Collect section. If you consent to a new or additional purpose for retaining your data, your personal information may be stored for longer. We are committed to maintaining measures to protect the security of your information. Of course, despite these measures, no network or system is ever entirely secure and we cannot guarantee the security of networks and systems that we operate or that are operated on our behalf. We have implemented measures designed to secure your personal information against unauthorized use, loss, destruction or alteration. We cannot guarantee the security of your personal information.

We retain your data indefinitely during the duration of an active client contract unless a custom purge schedule defined by the client is agreed upon in such contract.  At the end of that retention schedule, all data is deleted unless subject to an independent legal obligation which requires us to retain it, including in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. 

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

We will take into account the length of time your personal data is required to:

• Continue to develop, tailor, upgrade, and improve our Services;
• Maintain business records for analysis and/or audit purposes;
• Comply with record retention requirements under the law;
• Defend or bring any existing or potential legal claims; or
• Address any complaints regarding the Services.

International Transfers

We may transfer and store your personal information to countries outside of the EEA. Where these transfers are to countries that have not been found by the European Commission to provide adequate protection, such as the United States, Symphony Talent takes necessary contractual measures to ensure that your personal information receives an adequate level of protection (including, for example, standard contractual clauses). For further information about Symphony Talent's international data transfer practices, and to consult the said contractual measures, please contact us at the details below.

Contact Us

If you have any questions or concerns about privacy at Symphony Talent, or need to be provided with this privacy policy in an alternative format due to a disability, please contact us by emailing at privacy@symphonytalent.com.